Council Of State Archivists

FY 2007 COMPETITIVE TRAINING GRANTS PROGRAM

LIBRARIANS FOR THE 21ST CENTURY

THE COUNCIL OF STATE ARCHIVISTS WILL DEVELOP AND DELIVER NEW AND EXPANDED TECHNICAL ASSISTANCE, EDUCATIONAL PROGRAMMING, AND TRAINING TO STATE AND TERRITORIAL GOVERNMENT ARCHIVES TO STRENGTHEN THEIR DIGITAL RECORDS PRESERVATION AND ACCESSIBILITY CAPACITIES. THE PROJECT INCLUDES (1) UPDATING SELF-ASSESSMENT TOOLS AND BEST PRACTICES FOR DIGITAL PRESERVATION PROGRAMS; (2) DIRECT ASSISTANCE AND MENTORING TO IMPROVE DIGITAL PRESERVATION PROGRAMS, INCLUDING DIGITIZATION PLANNING AND RELATED POLICY DEVELOPMENT; AND (3) ACCELERATING DEVELOPMENT AND IMPLEMENTATION OF DIGITAL PRESERVATION PLANNING AND CULTURAL COMPETENCE AWARENESS AND SKILL-BUILDING EDUCATIONAL AND TRAINING PROGRAMS IN A VARIETY OF FORMATS IN ORDER TO FACILITATE CONTINUED LEARNING AND SHARING AMONG ARCHIVES STAFF.

"THE COUNCIL OF STATE ARCHIVISTS (COSA) WILL GATHER, DEVELOP, AND SHARE BEST PRACTICES AND GUIDANCE MATERIALS TO IMPROVE CREATION, MANAGEMENT, PRESERVATION, AND USE OF PERMANENT STATE GOVERNMENT DIGITAL RECORDS AND INFORMATION. COSA WILL COLLABORATE WITH THE NATIONAL GOVERNORS ASSOCIATION (NGA), THE NATIONAL ASSOCIATION OF STATE CHIEF INFORMATION OFFICERS (NASCIO), THE NATIONAL ASSOCIATION OF SECRETARIES OF STATE (NASS), AND THE CHIEF OFFICERS OF STATE LIBRARY AGENCIES (COSLA), AS WELL AS CONTENT CREATORS IN STATE GOVERNMENT AND USERS OF GOVERNMENT DATA, TO HELP IMPROVE PRESERVATION AND USE OF PERMANENT STATE GOVERNMENT ELECTRONIC RECORDS. THE PROJECT WILL RESULT IN THE PUBLICATION OF FIVE COLLABORATIVE REPORTS, TEN CASE STUDIES ON ELECTRONIC RECORDS OR DIGITAL PRESERVATION ISSUES, SIX WEBINARS, AND ENGAGEMENT WITH STAKEHOLDERS THROUGH ARTICLES, CONFERENCE PRESENTATIONS, AND FOCUS GROUPS."

THE COUNCIL OF STATE ARCHIVISTS (COSA) WILL LEAD A PLANNING GRANT DESIGNED TO INVESTIGATE AND ARTICULATE THE NEEDS OF TERRITORIAL (AMERICAN SAMOA, GUAM, NORTHERN MARIANA ISLANDS, PUERTO RICO, AND U.S. VIRGIN ISLANDS) AND NON-CONTIGUOUS STATE (ALASKA AND HAWAII) ARCHIVES, PRODUCING GUIDANCE DOCUMENTS, AND THE DEVELOPMENT OF A PLAN FOR THEIR SUPPORT. IN COORDINATION WITH COSA STAFF, PROJECT CONSULTANTS WILL DEVELOP TOPIC AREAS AND QUESTIONS TO EXPLORE AND DETERMINE THE BEST METHODS FOR DATA COLLECTION IN SPECIFIC AREAS OF DISCOVERY. IN-PERSON SITE VISITS ARE A CRITICAL COMPONENT OF THIS PROJECT AND WILL PROVIDE A CLEAR UNDERSTANDING OF UNIQUE CHALLENGES THESE ARCHIVES FACE. IN ALIGNMENT WITH COSA’S ANNUAL MEETING, PARTICIPATING INSTITUTIONS WILL GATHER IN-PERSON FOR A SYMPOSIUM AND LISTENING SESSION TO FURTHER CULTIVATE A COMMUNITY OF PRACTICE. COMMUNITY BUILDING, ASSESSMENT, AND DATA SHARING WILL BE ONGOING ACTIVITIES, LEADING TO PROJECT OUTCOMES THAT INCLUDE DEVELOPING A STABLE COMMUNITY OF PRACTICE BETWEEN PROJECT PARTNERS, ARTICULATING PLANS TO ADDRESS THE PRIMARY CONCERNS IDENTIFIED THROUGH DATA COLLECTION, AND CREATING PUBLIC FACING REPORTS AND TEMPLATES TO SHARE RECOMMENDATIONS AND REPLICABLE TOOLS FOR IMPLEMENTATION.

PROGRAM FOR ELECTRONIC RECORDS TRAINING, TOOLS, AND STANDARDS (PERTTS)

A SHARED COMMITMENT: FOSTERING COLLABORATION AMONG STATE ARCHIVES, SHRABS, AND COSA

NATIONAL LEADERSHIP GRANTS

COUNCIL OF STATE ARCHIVISTS' CARES PROJECT

COSA - NHPRC COOPERATIVE AGREEMENT

COSA - NHPRC COOPERATIVE AGREEMENT

COSA - NHPRC COOPERATIVE AGREEMENT

FOR COSA TO ASSIST NHPRC STAFF IN PLANNING AND EXECUTING A SYMPOSIUM TO IDENTIFY AND BEGIN TO IMPLEMENT POLICIES AND ACTIONS THAT WILL SERVE TO STRENGTHEN INDIVIDUAL STATE HISTORICAL RECORDS ADVISORY BOARDS (STATE BOARDS) AND THE NATIONAL NETWORK OF STATE BOARDS. THE STATE BOARD SYMPOSIUM WILL TAKE PLACE AT THE RIVERSIDE HOTEL IN BOISE, ID, ON JULY 12, 2017.

FOR COSA TO ASSIST NHPRC STAFF IN PLANNING AND EXECUTING A ONE DAY SYMPOSIUM ON THE POLICIES AND PRACTICES OF COLLECTING, PRESERVING, AND PROVIDING ACCESS TO PERMANENTLY VALUABLE EMAIL IN A GOVERNMENTAL ARCHIVAL SETTING. THE GOVERNMENT EMAIL SYMPOSIUM IS AN INVITATION-ONLY EVENT TAKING PLACE AT THE NATIONAL ARCHIVES IN WASHINGTON, DC ON SEPTEMBER 15, 2017